As you’re planning your wedding, it seems obvious that you must get your guest’s mailing address so you can begin mailing everything from save the dates to invitations to thank you notes and more. However, we recommend collecting so much more, including:
PHONE NUMBERS & EMAILS
While often used as a catalyst to collect their mailing address, we find that having access to an email or phone number is imperative to the success of the wedding. Whether you create a WhatsApp group, a text chain or simply plan to email guests as needed, we’ve found that there is almost always an occasion where we need to communicate with guests throughout the process. It might be to make a change to the shuttle schedule, to advise that the room block is full or even to just give guidance their attire. Having a quick way to access your guests is never a bad idea.
GUEST NAMES
When possible, make the extra effort to secure the name of your guest’s date. This makes everything from the invitation to the escort card to the thank you note that much more personal.
ACCOMMODATIONS DETAILS
Knowing where your guests are staying and when they arrive makes delivering those amazing welcome gifts much easier. Without this information, you risk the guest getting their gifts a day or two into the weekend or worse, they may never receive them at all. Finding out their plans in advance, helps you be a more intentional host overall. And, if you’re providing transportation, it can help you determine the size and timing for the shuttle service.
FOOD PREFERENCES / ALLERGIES
You would be surprised by how many people do not mention their food allergies until it’s too late. Giving your guests the space to advise if they’re allergic to mushrooms or that they’re Vegan is imperative to not only their inevitable comfort at your wedding, but also your caterer’s success.
So how do you get all of this information? Simply ask. Whether it’s you or your planning and design team, don’t be afraid to ask your guests these and any other necessary information on their RSVP card or by email throughout the planning process.
